Frazier History Museum

Collections Manager

JOB TYPE: Exempt/Salary

Responsible to the Chief Curator, the Collections Manager is responsible for the day-to-day management of the Museum’s collection, specifically risk management and documentation of the collection. This includes the development and maintenance of the record systems (physical and digital) and is responsible for the storage systems of the collection.  Responsibilities cover logistics and documentation of all accessions, deaccessions, and incoming and outgoing loans. 

Collections Manager duties include, but are not limited to: 

Information Management:

  • Creates/compiles and maintains legal documents, histories of use, and physical histories of permanent collections objects and/or specimens:
    • Legal forms and acknowledgements
    • Permanent collections catalogs and files (acquisition, accession, and provenance)
    • Loan, conservation, condition, and publication records
    • Exhibition, location, and insurance records
  • Organizes and implements inventory projects
  • Coordinates/assists with computer projects:
    • System specs and software choices
    • Input and update collection data into museum’s PastPerfect database as needed
  • Disseminates information as needed to other departments and researchers
  • Communicate with Development and Accounting on recent acquisitions
  • Handles directly, or sets up system for responding to, specific technical inquiries regarding the collection or general inquiries from the public

Collections Management:

  • Monitors legal and ethical implications and care standards of transactions
  • Facilitates care and control of collections on site:
    • Designs and controls storage areas
    • Determines and implements storage methods
    • Oversees integrated pest management programs
    • Oversees temperature and humidity levels in building
    • Assists in development and implementation of disaster plan
  • Initiates, drafts, and, upon adoption, implements collections policies
  • Oversees object movement, internal and external
  • Oversees packing and shipping
  • Acts as courier or designates couriers
  • Implements security procedures / works closely with security personnel
  • Contracts for outside services as needed
    • Conservation, rigging, packing, crating, shipping, photography, insurance


  • Maintains/implements loan contracts
  • Schedules and supervises packing, shipping, condition reporting, and object movement
  • Coordinates object movement and record keeping
  • Provides updated facility reports and certificates of insurance
  • Works with Preparators to ensure safe display and mounting techniques, and assists with installation
  • Prepares or helps in preparation of label copy
  • Provides courier service
  • Produces indemnity applications as necessary
  • Prepares grant reports as necessary

Other Responsibilities:

  • Maintains institutional archives
  • Manages photographic services
  • Researches the history, authenticity, and provenance of objects in the collections
  • Works with Curator of Collections to prepare rationale and report of proposed acquisitions to present for approval to Collections Committee
  • Manage and assist in selected special projects and performs other related duties, as assigned
  • Supervise Collections Interns and Volunteers

Expected knowledge, skills, and abilities:

  • Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement
  • Possesses excellent written and oral communication skills, with strong interpersonal skills
  • Able to work independently and complete tasks and projects
  • Demonstrates good judgment, analytical, decision-making and problem-solving abilities
  • Accepts accountability for timely results and attention to detail
  • Is flexible and willing to embrace change/shift priorities on a regular basis
  • Is a team player and committed to the goals and ideals of the Museum

Working and Physical Conditions: 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: In the work environment described below, position requires working at desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Position also requires verbal and written conversation with others, as well as standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 50 pounds. Vision abilities required by the job include close vision.
  • Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required.

Required Experience: 

  • Minimum of 5 years of collections and records management related museum experience
  • Knowledge of current museum practices and techniques of collections management, including registration, exhibition, and preservation; object care and handling; industry standard cataloging methods; computer literacy and records management
  • Experience with current versions of Microsoft Office Suite and PastPerfect Museum Software
  • Must be detail-oriented with excellent organizational and research skills
  • Must be a self-starter with the ability to work on multiple projects with little or no supervision
  • Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals

Required Education: Minimum of a B.A. in History, Public Administration, Museum Studies or related humanities field (Post-graduate degree in Museum Studies strongly preferred);

 To apply, CLICK HERE

Part-time Event Security Staff

JOB TYPE: Part-Time/Non-Exempt/Hourly - $11.25/hour

Part-time Event Security Staff acts as a security officer for the protection and safety of all guests, staff, volunteers and property of the Museum during facility rental events including weddings, corporate and private events.  Part-time Event Security Staff also assist with event logistics and the set-up and take-down of tables and chairs as well as some housekeeping duties for events. Part-Time Event Security Staff are responsible to the Senior Manager of Security and Facilities and the Event Logistics and Security Coordinator.  Hours are primarily evenings and weekends.

Security Staff duties include, but are not limited to:

  • Patrol the building, mainly during events, to prevent and report unauthorized or suspicious activities, enforce Museum policies concerning security, safety and preventative fire regulations.
  • Assist with the set-up and teardown of events to include the unfolding, folding and storage of large numbers of tables and chairs.
  • Assist with clean up after events.
  • Perform emergency housekeeping tasks when required.
  • Respond to alarms and any emergency situations.Assist guests with general inquiries and Museum rules, representing the Museum in a courteous, professional and customer service oriented manner; remembering that all staff members are also “ambassadors for the Museum.”

Working and Physical Conditions:

  • Ability to stand and walk for extended periods of time; to climb stairs, and process and maintain adequate vision and hearing.
  • Able to lift, pull, push and move equipment, supplies, parcels, etc. of up to fifty (50) lbs. throughout the workday.
  • Ability to work a flexible work schedule; to include mostly evenings and weekends

Required Experience: Minimum 1 year customer service experience

Required Education: High School Diploma (or equivalent); Associate or Bachelor Degree preferred.

To apply, CLICK HERE   


For inquiries related to current open positions, please contact Nicollette Fischesser at 502-412-2220 or at