Frazier History Museum

Employment at Frazier

Executive Assistant

Posted January 3, 2016.

Reports to: President & CEO
Schedule: Full time/Hourly
Positive Purpose & Objective: Provide high-level administrative support for the President & CEO

Duties (Essential Functions):

  • Oversee and maintain President’s schedule, manage expenses, purchase supplies and gifts, organize catering and arrange travel, as necessary.
  • Perform clerical functions, such as answer phone calls, file documents, schedule meetings, receive visitors, arrange conference calls, and other general office duties.
  • Prepare letters and memos, including editing, proofreading and other information preparation.
  • Organize, schedule and confirm Board meetings, and other meetings; facilitate meeting follow up; take minutes for meeting when requested; prepare and cleanup meeting rooms.
  • Assist Database Manager in maintaining constituent records, updating contact information, meeting notes and actions.
  • Work with Development Department to coordinate donor cultivation events, including preparing invitations, mail lists, agendas and organizing follow-up.
  • Liaise and work with other departments on interdepartmental efforts such as exhibition openings, parties, etc. 
  • Provide research and create reports for special projects, such as data analysis, prospect research, grant research, museum best-practices, etc., as needed.
  • Communicate consistent and accurate information about the Frazier Museum mission and programs.
  • Represent the Frazier Museum at special events as deemed appropriate by your supervisor.
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree or an equivalent combination of education and experience with comparable knowledge, skills, and abilities required.
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office required.
  • Experience with Raiser’s Edge database is a plus.
  • Knowledge of standard office administrative practices and procedures.

Expected Knowledge, Skills & Abilities:

  • Ability to thrive in a collaborative, team environment with highly-developed interpersonal skills
  • Strong organizational skills and attention to details
  • Ability to handle multiple tasks in a high energy work environment required
  • Strong written and oral communication skills
  • Professional attitude and appearance
  • The ideal candidate will have the ability to exercise a high level of discretion in their communication. Sensitivity to confidential matters may be required.

Working and Physical Exhibitions:

  • Generally works in an office setting. Must be available to work flexible/additional hours as needed.
  • Typical physical demands include sitting at desk, walking, standing, and climbing stairs, hearing, and lifting and carrying up to 20 lbs.
  • The position may require occasional travel, including but not limited to trips to acquire supplies, go to functions, attend/coordinate events, etc, all of which may at times be outside of and/or in addition to normal working hours.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary commensurate with experience and qualifications

To apply, CLICK HERE  


Part-time Event Security Staff

Part-time Event Security Staff acts as a security officer for the protection and safety of all guests, staff, volunteers and property of the Museum during facility rental events including weddings, corporate and private events.  Part-time Event Security Staff also assist with event logistics and the set-up and take-down of tables and chairs as well as some housekeeping duties for events. Part-Time Event Security Staff are responsible to the Senior Manager of Security and Facilities and the Event Logistics and Security Coordinator.  Hours are primarily evenings and weekends.

Security Staff duties include, but are not limited to:

Patrol the building, mainly during events, to prevent and report unauthorized or suspicious activities, enforce Museum policies concerning security, safety and preventative fire regulations.

Assist with the set-up and teardown of events to include the unfolding, folding and storage of large numbers of tables and chairs.

Assist with clean up after events.

Perform emergency housekeeping tasks when required.

Respond to alarms and any emergency situations.

Assist guests with general inquiries and Museum rules, representing the Museum in a courteous, professional and customer service oriented manner; remembering that all staff members are also “ambassadors for the Museum.”

Additional Abilities and Skills:

Exhibit good public relations, customer service, tact and diplomatic skills.

Exhibit good problem solving skills; and the ability to exercise good judgment, discretion and function in difficult situations.

Is a team player and committed to the goals of the Museum.

Maintain a professional image at all times.    

Working and Physical Conditions:

Ability to stand and walk for extended periods of time; to climb stairs, and process and maintain adequate vision and hearing.

Able to lift, pull, push and move equipment, supplies, parcels, etc. of up to fifty (50) lbs. throughout the workday.

Ability to work a flexible work schedule; to include mostly evenings and weekends

Job Type: Part-Time/Non-Exempt/Hourly - $11.25/hour

Required Experience: Minimum 1 year customer service experience

Required Education: High School Diploma (or equivalent); Associate or Bachelor Degree preferred.

       

To apply, CLICK HERE   

 

For inquiries related to current open positions, please contact Renee Lindsey at rlindsey@fraziermuseum.org or at (502) 412-2040.