RESPONSIBLE TO: Collections Manager
FLSA STATUS: Non-Exempt / Hourly
The archivist will work strategically with the Collections Manager at the Frazier and with the Manager of Communications of a corporate partner, whose archive the museum is contracted to manage. The collaboration between these entities is important for further success of this program. The Archivist is responsible for the day-to-day management of the archives, specifically the digitization and maintenance of the collection. Growth of the collection is expected and will be planned into the scope of the position. The Archivist will work closely with many stakeholders involved with the corporation to ensure the materials are available as needed. The Archivist will also work closely with the Collections and Exhibitions departments regarding collaborative projects, collections care, and installations.
- Minimum of a B.A. in History, Library Science, Archival Science, or Records Management (Master’s degree in Library or Information Science with a concentration in archival studies strongly preferred)
- Certification by the Academy of Certified Archivists and/or Digital Archives Specialist (DAS) credentials preferred
- Minimum of 5 years of managing corporate archives
- Demonstrated knowledge of professional archival methods and practices
- Extensive knowledge in acquisition, archiving, accessioning, and cataloging
- Required experience with current versions of Microsoft Office, PastPerfect, or similar software
- Must be detail-oriented with excellent communication (oral and written), organizational, and research skills
- Must be a self-starter with the ability to work on multiple projects with little or no supervision;
- Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals
ESSENTIAL JOB FUNCTIONS:
- Identifies ways to be strategic and intentional about materials and activations
- Evaluates, selects, arranges, stores, preserves, and retrieves materials in appropriate ways
- Creates, compiles, and maintains documents, histories of use, and physical histories of items in the archives, such as
- Legal forms and acknowledgments, publications, and periodicals
- Correspondence, minutes, speeches, charts, company manuals, and audio/visual recordings
- Biographies, genealogy information, scrapbooks and personal memorabilia
- Archival collections catalog and files (acquisition, accession, provenance)
- Loan documents, conservation, and condition reports
- Exhibition, insurance, and location records
- Coordinates/assists with computer projects such as :
- The digitalization of archives and the migration of files between databases
- The input and update of collection data in the database
- Makes the archives accessible and disseminates information to corporate stakeholders as needed
- Monitors legal and ethical implications and care standards of transactions for the archives
- Facilitates care and control of the collection on site
- Maintains archives storage areas
- Determines and implements storage methods
- Maintains integrated pest management programs for archives
- Monitors temperature and humidity levels in archives
- Assists in development and implementation of disaster plan
- Monitors the movement of archives, internal and external
- Oversees packing and shipping
- Acts as courier or designates courier
- Assists with development of security procedures / works closely with security personnel
- Contracts for outside services as needed (conservation, packing, shipping, photography, insurance)
- Negotiates the acquisition of new materials
- Organizes publicity events surrounding the archives, such as presentations and exhibitions
- Maintains/implements loan contracts for the archives
- Schedules and supervises packing, shipping, condition reporting, and object movement
- Provides updated facility reports and certificates of insurance
- Works with Preparators to ensure safe display and mounting techniques, and assists with installation
- Prepares or helps in preparation of artifact interpretation
- Researches and documents the history, authenticity, and provenance of archives in the collection
- Manages and assists in selected special projects and performs other related duties as assigned
- Collections Interns and Volunteers
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:
- Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement
- Able to work independently and complete tasks and projects
- Demonstrates good judgment, analytical, decision-making, and problem-solving abilities
- Accepts accountability for timely results and attention to detail
- Is flexible and willing to embrace change/shift priorities on a regular basis
- Is a team player and committed to the goals and ideals of the Museum
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: In the work environment described below, position requires working at desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Position also requires verbal and written conversation with others, as well as standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 50 pounds. Vision abilities required by the job include close vision.
- Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required.
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TITLE: Security Console Operator
RESPONSIBLE TO: the Manager of Security and Environmental Services, a Security Console Operator provides for the protection and safety of all Guests, Staff, Volunteers and Property of the Museum, and is responsible to the Shift Supervisor.
FLSA STATUS: Non-Exempt / Hourly
Essential Job Functions
Duties include, but are not limited to:
- Remains alert and ready to respond at all times.
- Patrols the building, prevents and reports unauthorized or suspicious activities.
- Enforces Museum policies concerning security, safety and preventative fire regulations. Renders assistance to Guests as required.
- Main receiving point for emergency and non-emergency notifications and information and response in a timely manner.
- Prepares appropriate reports in connection with daily activities and incidents; completing and presenting them in a timely manner.
- Provides escorts for the movement of assets as required.
- Participates in scheduled trainings and drills, and reviews Department SOP on a regular basis.
- Is familiar with the Museum’s Layout, to include the location of all tableaux, stairwells, elevators, points of entry and exits, rest rooms, galleries, offices and other commonly utilized reference points. .
- Monitors and interacts as necessary with various electronic security, safety and environmental systems, reporting problems as required.
- Monitors activities throughout the Museum and surrounding area, dispatches officers in response to observed activity as needed.
- Maintains key and access card control and inventory; issues, activates / deactivates access control cards as necessary.
- Maintains awareness of Museum schedule and events; makes appropriate announcements as needed.
- Performs other duties as may be directed or assigned by the Shift Supervisor(s) or Department Manager related to job functions of the security department. These duties include the following tasks: set up and tear down for events (tables and chairs), emergency housekeeping tasks.
- At least six months of security guard experience, preferably in a cultural setting.
- High School Diploma (or equivalent); Associate or Bachelor Degree preferred.
- Knowledge of security operations and electronic security systems.
- Ability to communicate efficiently in the English language.
- Additional Abilities and Skills
- Exhibit good public relations, customer service, tact and diplomatic skills.
- Work independent of supervision, within established policies and procedures, and act to enforce such policies when necessary.
- Process, or is capable of processing and maintaining, a CPR and First Aid Certification; and to render medical assistance as necessary.
- Maintain a professional image at all times.
- Ability to work a flexible work schedule; to include weekends and beyond normal working hours when necessary.
Working and Physical Conditions
Able to lift up to 50 pounds; to stand and walk for extended periods of time; to climb stairs; and process and maintain adequate vision and hearing.
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