Frazier History Museum

Executive Assistant

JOB TYPE: Full Time / Hourly

Responsible to the President & CEO, the responsibilities of the Executive Assistant is to provide high-level administrative support for the President & CEO.

Essential Job Functions
Duties include, but are not limited to:

  • Oversee and maintain President’s schedule, manage expenses, purchase supplies and gifts, organize catering and arrange travel, as necessary.
  • Perform clerical functions, such as answer phone calls, file documents, schedule meetings, receive visitors, arrange conference calls, and other general office duties.
  • Prepare letters and memos, including editing, proofreading and other information preparation. 
  • Organize, schedule and confirm Board meetings, and other meetings; facilitate meeting follow up; take minutes for meeting when requested; prepare and cleanup meeting rooms.
  • Assist Database Manager in maintaining constituent records, updating contact information, meeting notes and actions.
  • Work with Development Department to coordinate donor cultivation events, including preparing invitations, mail lists, agendas and organizing follow-up.
  • Liaise and work with other departments on interdepartmental efforts such as exhibition openings, parties, etc.
  • Provide research and create reports for special projects, such as data analysis, prospect research, grant research, museum best-practices, etc., as needed.
  • Communicate consistent and accurate information about the Frazier Museum mission and programs.
  • Represent the Frazier Museum at special events as deemed appropriate by your supervisor.
  • Other duties as assigned.

Minimum Requirements:

  • Bachelor's degree or an equivalent combination of education and experience with comparable knowledge, skills, and abilities required.
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office required.
  • Experience with Raiser’s Edge database is a plus.
  • Knowledge of standard office administrative practices and procedures.

Expected Knowledge, Skills, and Abilities:

  • Ability to thrive in a collaborative, team environment with highly-developed interpersonal skills.
  • Strong organizational skills and attention to details.
  • Ability to handle multiple tasks in a high energy work environment required.
  • Strong written and oral communication skills.
  • Professional attitude and appearance
  • The ideal candidate will have the ability to exercise a high level of discretion in their communication. Sensitivity to confidential matters may be required.

Working and Physical Conditions:

  • Generally works in an office setting. Must be available to work flexible/additional hours as needed.
  • Typical physical demands include sitting at desk, walking, standing, and climbing stairs, hearing, and lifting and carrying up to 20 lbs.
  • The position may require occasional travel, including but not limited to trips to acquire supplies, go to functions, attend/coordinate events, etc, all of which may at times be outside of and/or in addition to normal working hours.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CLICK HERE to apply through our portal


Part-Time Event Staff

JOB TYPE: Non-Exempt / Hourly

Responsible to the Assistant Event Manager. Responsibilities of the part-time event staff role include greeting and directing guests, setting up and taking down tables and chairs, assisting with some basic housekeeping duties during the event, assisting with medical emergencies (training provided), and being able to assist with any emergency procedures such as a fire alarm or severe weather during an event.  Hours are primarily evenings and weekends.  Events includes weddings, corporate and private events.

Essential Job Functions
An officer's duties include, but are not limited to:

  • Assist with the set-up and teardown of events to include the unfolding, folding and storage of large numbers of tables and chairs.
  • Assist with clean up after events.
  • Perform emergency housekeeping tasks when required.
  • Respond to alarms and any emergency situations.
  • Assist guests with general inquiries and Museum rules, representing the Museum in a courteous, professional and customer service oriented manner; remembering that all staff members are also “ambassadors for the Museum.”

Minimum Requirements: 

  • High School Diploma (or equivalent); Associate or Bachelor Degree preferred.
  • One to two years of customer service experience.

Working & Physical Conditions

  • Ability to stand and walk for extended periods of time; to climb stairs; and process and maintain adequate vision and hearing.
  • Able to lift, pull, push and move furniture, equipment, supplies, parcels, etc of up to fifty (50) lbs throughout the workday.
  • Ability to work a flexible work schedule; to include mostly evenings and weekends.

 CLICK HERE to apply through our portal


Collections Manager

JOB TYPE: Exempt / Salary

Responsible to the Chief Curator, the Collections Manager is responsible for the day-to-day management of the Museum’s collection, specifically risk management and documentation of the collection. This includes the development and maintenance of the record systems (physical and digital) and is responsible for the storage systems of the collection.  Responsibilities cover logistics and documentation of all accessions, deaccessions, and incoming and outgoing loans. 

Collections Manager duties include, but are not limited to: 

Information Management:

  • Creates/compiles and maintains legal documents, histories of use, and physical histories of permanent collections objects and/or specimens:
    • Legal forms and acknowledgements
    • Permanent collections catalogs and files (acquisition, accession, and provenance)
    • Loan, conservation, condition, and publication records
    • Exhibition, location, and insurance records
  • Organizes and implements inventory projects
  • Coordinates/assists with computer projects:
    • System specs and software choices
    • Input and update collection data into museum’s PastPerfect database as needed
  • Disseminates information as needed to other departments and researchers
  • Communicate with Development and Accounting on recent acquisitions
  • Handles directly, or sets up system for responding to, specific technical inquiries regarding the collection or general inquiries from the public

Collections Management:

  • Monitors legal and ethical implications and care standards of transactions
  • Facilitates care and control of collections on site:
    • Designs and controls storage areas
    • Determines and implements storage methods
    • Oversees integrated pest management programs
    • Oversees temperature and humidity levels in building
    • Assists in development and implementation of disaster plan
  • Initiates, drafts, and, upon adoption, implements collections policies
  • Oversees object movement, internal and external
  • Oversees packing and shipping
  • Acts as courier or designates couriers
  • Implements security procedures / works closely with security personnel
  • Contracts for outside services as needed
    • Conservation, rigging, packing, crating, shipping, photography, insurance

Exhibitions: 

  • Maintains/implements loan contracts
  • Schedules and supervises packing, shipping, condition reporting, and object movement
  • Coordinates object movement and record keeping
  • Provides updated facility reports and certificates of insurance
  • Works with Preparators to ensure safe display and mounting techniques, and assists with installation
  • Prepares or helps in preparation of label copy
  • Provides courier service
  • Produces indemnity applications as necessary
  • Prepares grant reports as necessary

Other Responsibilities:

  • Maintains institutional archives
  • Manages photographic services
  • Researches the history, authenticity, and provenance of objects in the collections
  • Works with Curator of Collections to prepare rationale and report of proposed acquisitions to present for approval to Collections Committee
  • Manage and assist in selected special projects and performs other related duties, as assigned
  • Supervise Collections Interns and Volunteers

Expected Knowledge, Skills, and Abilities:

  • Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement
  • Possesses excellent written and oral communication skills, with strong interpersonal skills
  • Able to work independently and complete tasks and projects
  • Demonstrates good judgment, analytical, decision-making and problem-solving abilities
  • Accepts accountability for timely results and attention to detail
  • Is flexible and willing to embrace change/shift priorities on a regular basis
  • Is a team player and committed to the goals and ideals of the Museum

Working and Physical Conditions: 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: In the work environment described below, position requires working at desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Position also requires verbal and written conversation with others, as well as standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 50 pounds. Vision abilities required by the job include close vision.
  • Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required.

Required Experience: 

  • Minimum of 5 years of collections and records management related museum experience
  • Knowledge of current museum practices and techniques of collections management, including registration, exhibition, and preservation; object care and handling; industry standard cataloging methods; computer literacy and records management
  • Experience with current versions of Microsoft Office Suite and PastPerfect Museum Software
  • Must be detail-oriented with excellent organizational and research skills
  • Must be a self-starter with the ability to work on multiple projects with little or no supervision
  • Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals

Required Education: Minimum of a B.A. in History, Public Administration, Museum Studies or related humanities field (Post-graduate degree in Museum Studies strongly preferred);

 To apply, send resume and cover letter to nicollette@fraziermuseum.org


Security Console Operator

FLSA STATUS: Non-Exempt / Hourly

Responsible to the Manager of Security and Environmental Services, a Security Console Operator provides for the protection and safety of all Guests, Staff, Volunteers and Property of the Museum, and is responsible to the Shift Supervisor.

Essential Job Functions
Duties include, but are not limited to:

  • Remains alert and ready to respond at all times.
  • Patrols the building, prevents and reports unauthorized or suspicious activities.
  • Enforces Museum policies concerning security, safety and preventative fire regulations. Renders assistance to Guests as required.
  • Main receiving point for emergency and non-emergency notifications and information and response in a timely manner.
  • Prepares appropriate reports in connection with daily activities and incidents; completing and presenting them in a timely manner.
  • Provides escorts for the movement of assets as required.
  • Participates in scheduled trainings and drills, and reviews Department SOP on a regular basis.
  • Is familiar with the Museum’s Layout, to include the location of all tableaux, stairwells, elevators, points of entry and exits, rest rooms, galleries, offices and other commonly utilized reference points. .
  • Monitors and interacts as necessary with various electronic security, safety and environmental systems, reporting problems as required.
  • Monitors activities throughout the Museum and surrounding area, dispatches officers in response to observed activity as needed.
  • Maintains key and access card control and inventory; issues, activates / deactivates access control cards as necessary.
  • Maintains awareness of Museum schedule and events; makes appropriate announcements as needed.
  • Performs other duties as may be directed or assigned by the Shift Supervisor(s) or Department Manager related to job functions of the security department. These duties include the following tasks: set up and tear down for events (tables and chairs), emergency housekeeping tasks. 

Minimum Requirements

  • At least six months of security guard experience, preferably in a cultural setting.
  • High School Diploma (or equivalent); Associate or Bachelor Degree preferred.
  • Knowledge of security operations and electronic security systems.
  • Ability to communicate efficiently in the English language.
  • Additional Abilities and Skills
  • Exhibit good public relations, customer service, tact and diplomatic skills.
  • Work independent of supervision, within established policies and procedures, and act to enforce such policies when necessary.
  • Process, or is capable of processing and maintaining, a CPR and First Aid Certification; and to render medical assistance as necessary.
  • Maintain a professional image at all times.     
  • Ability to work a flexible work schedule; to include weekends and beyond normal working hours when necessary.

Working and Physical Conditions

Able to lift up to 50 pounds; to stand and walk for extended periods of time; to climb stairs; and process and maintain adequate vision and hearing.

 CLICK HERE to apply through our portal